Privacy Policy
Last updated: September 2026
Rotary Club Rome International (“we”, “our”, or “the Club”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, register for an event, participate in Club activities, or otherwise interact with us.
This Policy is intended to provide information in accordance with Regulation (EU) 2016/679 (“GDPR”) and applicable Italian data protection legislation.
1. Data Controller
The Data Controller responsible for the processing of personal data through this website is:
Rotary Club Rome International
Address: Largo Messico, 13, Rome, 00198, Italy
Email: divizio.rotary@gmail.com
For questions regarding this Privacy Policy or the processing of your personal data, you may contact us using the email address above.
2. Personal Data We May Collect
Depending on how you interact with our website and Club activities, we may collect personal data including:
- first and last name;
- email address;
- telephone number;
- organisation, profession or Rotary Club affiliation;
- information provided through contact forms;
- information submitted when registering for Club events;
- information about accompanying guests where applicable;
- dietary requirements, accessibility requirements or other information voluntarily provided for event organisation;
- donation-related information;
- technical information such as IP address, browser type and device information;
- cookie and consent preferences;
- photographs or video recordings taken during Club events and activities, where applicable.
We aim to collect only information that is relevant and necessary for the purposes for which it is processed.
3. How We Use Personal Data
We may process personal data for purposes including:
- responding to enquiries and communications;
- managing event registrations and attendance;
- organising Rotary Club meetings, projects and activities;
- communicating information relating to events for which a person has registered;
- managing donations and fundraising activities;
- maintaining the security and functionality of our website;
- complying with legal and administrative obligations;
- managing consent and cookie preferences;
- documenting and communicating Club activities through photographs, videos and other media, where legally permitted.
4. Legal Basis for Processing
Depending on the circumstances, personal data may be processed on the basis of:
Consent – where you have given us permission to process your information for a specific purpose.
Contractual or pre-contractual necessity – where processing is necessary to manage a registration, participation in an event or another service requested by you.
Legal obligation – where processing is necessary to comply with applicable law.
Legitimate interests – where processing is necessary for the legitimate organisational, administrative or security interests of the Club, provided that such interests do not override your fundamental rights and freedoms.
Where processing is based on consent, you may withdraw your consent at any time.
5. Event Registration
When you register for an event organised by Rotary Club Rome International, we may collect information necessary to manage your registration and participation.
This may include your name, contact information, Rotary affiliation, information concerning accompanying guests and other information necessary for the organisation of the event.
For certain events, additional information may be requested, such as dietary or accessibility requirements.
Information collected for event registration will be used primarily for the organisation, administration and communication relating to that event.
6. Donations and Payments
Where our website provides links or facilities for donations or payments, transactions may be processed by third-party payment providers.
Payment providers process payment information according to their own privacy policies and legal obligations.
Rotary Club Rome International does not necessarily receive or store complete payment card information when payments are processed directly by an external payment provider.
[We will insert Stripe/PayPal or other providers here once the final payment configuration is confirmed.]
7. Contact Forms
When you contact us through a form on this website, we may process the information you provide, including your name, email address, message and any other information voluntarily submitted.
This information will be used to respond to your enquiry and for related administrative purposes.
8. Cookies and Similar Technologies
Our website uses cookies and similar technologies for technical functionality and, where applicable, other purposes.
Where required by law, non-essential cookies will only be activated after you have provided the appropriate consent.
You can review or change your preferences through our Cookie Settings and obtain further information in our Cookie Policy.
9. Third-Party Services and External Links
Our website may contain links to external websites and services, including social media platforms, payment providers, Rotary-related websites and other third-party services.
Once you leave our website, the processing of your personal data by those third parties is governed by their respective privacy policies.
We encourage you to review their privacy information before providing personal information.
10. Photographs and Videos
Photographs and video recordings may be taken during Rotary Club Rome International meetings, projects, events and other activities.
Such material may, where legally permitted, be used to document and communicate Club activities through the Club’s website, social media channels, publications and other Rotary-related communications.
Where consent or another specific legal basis is required, the Club will take appropriate measures before using such material.
11. Sharing of Personal Data
Personal data may be accessible to authorised Club representatives and to service providers that assist us in operating the website, organising events, processing payments, managing communications or providing other necessary services.
Where required, such service providers process personal data on our behalf and subject to appropriate contractual and data-protection safeguards.
Personal data may also be disclosed where required by law or by a competent authority.
12. International Data Transfers
Some third-party technology providers may process personal data outside the European Economic Area.
Where such transfers occur, appropriate safeguards required under applicable data protection legislation will be used.
13. Data Retention
Personal data will be retained only for as long as necessary for the purposes for which it was collected and to satisfy applicable legal, administrative or accounting requirements.
Retention periods may vary depending on the type of information and the purpose of processing.
When personal data is no longer required, it will be deleted or anonymised where appropriate.
14. Your Rights
Subject to the conditions provided by applicable law, you may have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of your personal data;
- request restriction of processing;
- object to certain processing;
- request data portability where applicable;
- withdraw consent where processing is based on consent.
Requests concerning these rights may be submitted using the contact information provided in this Privacy Policy.
These are consistent with the rights described by the Italian Data Protection Authority under Articles 15–22 GDPR. garanteprivacy.it
15. Right to Lodge a Complaint
If you believe that the processing of your personal data infringes applicable data protection legislation, you have the right to lodge a complaint with the competent supervisory authority.
In Italy, the supervisory authority is:
Garante per la protezione dei dati personali
Piazza Venezia 11
00187 Rome, Italy
Garante per la protezione dei dati personali
The Italian authority confirms the right to lodge a complaint under Article 77 GDPR. garanteprivacy.it
16. Changes to This Privacy Policy
We may update this Privacy Policy when necessary to reflect changes to our website, Club activities, services or applicable legal requirements.
The latest version will always be published on this page together with the date of the most recent update.